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 IMS - What's New & Amended

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Whats new
IMS System
IMS FAQs
Workbook Procedures
Internal Audit Reports
P&F Organisation
Chart (pdf)




The"What's New and Amended" list below is updated to provide you with the current information on new, updated or deleted Integrated Management System procedures and forms.

If you hold a hardcopy printout of a Workbook, Procedure, or Form it is your responsibility to printout the updated documents, place them in your manual and dispose of obsolete copies.

P&F staff will also be kept informed of any updates, as they occur, via email notices. It is the responsibility of the supervisors to display the email notices to keep their staff informed.

If a procedure needs to be updated or needs to be deleted from the Workbooks, a staff member can print the procedure and mark the proposed changes on the copy. If a procedures needs to be created, the staff member should draft a procedure using the template available in Microsoft Word, File, New, @Draft_QA_Procedure or @Draft_QA_FlowChart. They should then submit the request to their supervisor for approval. Once approved the supervisor should then submit it to the Quality Officer for action.

For more information please contact:
   »   Quality Officer via email at qo or by phone on 54895; or
   »   Quality & Web Administrator via email qwa or phone ext. 51150



Integrated Management System - What's New and Amended Listing

Document Type Document Name QA Manual Document Located Date Posted Change Issued by Brief Description of Change
QA
Document
Deletion of Gatton Grounds Workbook Gatton Grounds Worbook    09/10/08 OM Please dispose of any hard copies of the deleted Gatton Grounds Workbook. These procedures have been incoporated into the newly reissued combined Grounds Workbook.
QA
Document
Grounds Workbook Table of Contents Grounds Workbook P&F website -
click here to view this procedure
09/10/08 OM Reissued Workbook with incorporation of St Lucia & Gatton Grounds procedures - please reprint entire workbook and replace hard copies .
QA Workbook
Document
Key Ordering Ipswich Campus - v8-op7 Security Workbook P&F website -
click here to view this procedure
09/10/08 SS Updated procedure
QA Workbook
Document
Technical Faults and Problems - v5-op16 Security Workbook P&F website -
click here to view this procedure
09/10/08 SS Updated procedure
QA Workbook
Document
Control Room Operation St Lucia - v5-op2 Security Workbook P&F website -
click here to view this procedure
09/10/08 SS Updated procedure
QA Workbook
Document
Key Procurement - v3-op28 Security Workbook P&F website -
click here to view this procedure
09/10/08 SS Updated procedure
QA Workbook
Document
Locks and Keys Policy - v3-op10 Security Workbook P&F website -
click here to view this procedure
09/10/08 SS Updated procedure
QA Workbook
Document
Process For Approval To Keep Or Consume Intoxicating Liquor On University Sites- v2-op12 Security Workbook P&F website -
click here to view this procedure
09/10/08 SS New procedure
QAWorkbook
Document
Security Table of Contents Security Workbook P&F website -
click here to view this procedure
09/10/08 SS Updated Table of Contents - to add new procedure
QA
Document
Leave Applications - W38 Admin & IT Workbook P&F website -
click here to view this procedure
09/10/08 HRO Updated Procedure
QA
Document
Staff Attendance Timesheets and Overtime - W5 Admin & IT Workbook P&F website -
click here to view this procedure
09/10/08 HRO Updated Procedure
QA
Document
Staff Induction Training and Development - P4 Admin & IT Workbook P&F website -
click here to view this procedure
09/10/08 HRO Updated Procedure
QA Workbook
Document
Warehouse Workbook Reissue Warehouse Workbook P&F website -
click here to view this procedure
09/10/08 QO Reissued Workbook for section name change - please reprint entire workbook and replace hard copies
QA
Document
Deletion of Courier  Workbook Courier Workbook    08/10/08 SM Please dispose of any hard copies of the deleted Couriers Workbook. Courier service procedures have been incoporated into the newly reissued Mailroom Workbook.
QA
Document
Mailroom Workbook Table of Contents Mailroom Workbook P&F website -
click here to view this procedure
08/10/08 SM Reissued Workbook with incorporation of courier procedures - please reprint entire workbook and replace hard copies .
QA
Document
Testing of Cooling Water Systems - P12.0 Operations Workbook P&F website -
click here to view this procedure
08/10/08 OM Updated Procedure
QA
Document
Processing Hazard Reports - P15 WCC Workbook P&F website -
click here to view this procedure
08/10/08 OM New Procedure
QA
Document
WCC Workbook Table of Contents WCC Workbook P&F website -
click here to view this procedure
08/10/08 OM Updated TOC to add new procedure
Safety Minutes P&F OHS Committee Minutes  - P&F website - click here to view document 07/10/08 HSC August Minutes
QA
Document
Processing Project Requests - P14 WCC Workbook P&F website -
click here to view this procedure
07/10/08 OM New Procedure
QA
Document
Preventive Maintenance (PM) & Statutory Compliance Fixed Contracts - P1.1 Operations Workbook P&F website -
click here to view this procedure
07/10/08 OM Updated Procedure
QA
Document
Operations Contracts & Statutory Compliance Procedures Overview - P5.0 Operations Workbook P&F website -
click here to view this procedure
07/10/08 OM Updated Procedure
QA
Document
Management of Off Campus Sites - P6.0 Operations Workbook P&F website -
click here to view this procedure
07/10/08 OM Updated Procedure
QA
Document
Operations Projects Procedures Overview - P7.0 Operations Workbook P&F website -
click here to view this procedure
07/10/08 OM Updated Procedure
QA
Document
Operations Project Requests - P8.0 Operations Workbook P&F website -
click here to view this procedure
07/10/08 OM New Procedure
QA
Document
Operations Workbook Table of Contents Operations Workbook P&F website -
click here to view this procedure
07/10/08 OM Updated TOC to add new procedure
QA
Document
Intro to the Maintenance Section - P-IN1 Maintenance Workbook P&F website -
click here to view this procedure
07/10/08 OM Updated Procedure
QA
Document
Intro to the Maintenance Institutes - P-IN2 Maintenance Workbook P&F website -
click here to view this procedure
07/10/08 OM Updated Procedure
QA
Document
Periodic Preventive & Statutory Compliance Maintenance - P-1.2 Maintenance Workbook P&F website -
click here to view this procedure
07/10/08 OM Updated Procedure
QA
Document
Technical Management Of Heating, Ventilation & Air Conditioning (HVAC) - P-7.0 Maintenance Workbook P&F website -
click here to view this procedure
07/10/08 OM Updated Procedure
QA Minutes Integrated Management System Reference Group Minutes  - P&F website - click here to view document 06/10/08 QO IMSRG Minutes of Oct 08/Actions for Nov 08
QA Documents P&F Strategic Plans - all sections and subsections P&F Strategic Plans P&F website -
click here to view this procedure
02/10/08 QO Reissued all Strategic Plans - please print and replace hard copies
QA Workbook
Document
Safety Workbook Reissue Safety Workbook P&F website -
click here to view this procedure
02/10/08 HSC Reissued Workbook - please reprint entire workbook and replace hard copies
QA Workbook
Document
Furniture Workbook Reissue Furniture Workbook P&F website -
click here to view this procedure
02/10/08 QO Reissued Workbook for section name change - please reprint entire workbook and replace hard copies
QA Workbook
Document
Fleet Services Workbook Reissue Fleet Services Workbook P&F website -
click here to view this procedure
02/10/08 QO Reissued Workbook for section name change - please reprint entire workbook and replace hard copies
Audit
Document
Internal Audit Schedule PF194        P&F website -
click here to view this procedure
01/09/08 QO Updated Schedule
P&F  Form SMS Audit Schedule Safety Form P&F website -
click here to view this procedure
01/09/08 HSC Updated Schedule
QA Workbook
Document
Incident Reporting - P22 Safety Workbook P&F website -
click here to view this procedure
25/09/08 HSC Updated procedure
Internal Audit Doc Internal Audit Report - Gatton Grounds - P&F website - click here to view this document 25/09/08 QO Internal Audit Report
QA
Document
Works Control Center Workbook WCC Workbook P&F website -
click here to view this procedure
25/09/08 OC Reissued Workbook - please reprint entire workbook and replace hard copies
P&F Document Organisation Chart - P&F website - click here to view document 19/09/08 QWA Updated Chart
P&F  Form PF451- Site Inspection Form Safety Form P&F website -
click here to view this procedure
17/09/08 HSC Updated Form
P&F  Form PF184 - Roof Access Permit Form Safety Form P&F website -
click here to view this procedure
17/09/08 HSC New Form
P&F  Form PF244- Contractor Registration & Declaration Form Safety Form P&F website -
click here to view this procedure
17/09/08 HSC Updated Form
Internal Audit Doc Internal Audit Report - Maintenance Contract - P&F website - click here to view this document 17/09/08 QO Internal Audit Report
P&F  Form PF430 - Asbestos Permit to Work and Clearance Form Safety Form P&F website -
click here to view this procedure
11/09/08 HSC Updated form
P&F  Form PF322 - Requisition for Booking a Vehicle Form Fleet Services Form P&F website -
click here to view this procedure
11/09/08 SM Updated form
QA Workbook
Document
WHS P&F Staff Training & Competency - P6 Safety Workbook P&F website -
click here to view this procedure
11/09/08 HSC Updated procedure
QA Workbook
Document
Maint, testing & records RPZD- P14 Maintenance Workbook P&F website -
click here to view this procedure
11/09/08 OM Updated procedure
QA Workbook
Document
Campus Planning - P2 Planning Workbook P&F website -
click here to view this procedure
04/09/08 SP Updated procedure
QA Workbook
Document
Revision of Site Development Plans process - P3 Planning Workbook P&F website -
click here to view this procedure
04/09/08 SP Updated procedure
Internal Audit Doc Internal Audit Report - Plumbing St Lucia - P&F website - click here to view this document 04/09/08 QO Internal Audit Report
QA
Document
P&F Acronyms List Contacts List P&F website -
click here to view document
01/09/08 QWA Update of document
QA
Document
Phone List sorted alphabetically Contacts List P&F website -
click here to view document
01/09/08 QWA Update of document
QA
Document
Phone List sorted by P&F section Contacts Info P&F website -
click here to view document
01/09/08 QWA Update of document
QA Report 2nd Quarter 2008 KPI Report      P&F website -
click here to view document
01/09/08 QO 2nd Quarter 2008 report
QA Workbook
Document
External Security Guidelines - v2-op11 Security Workbook P&F website -
click here to view this procedure
20/08/08 MS Updated procedure
QA Workbook
Document
WCC keys - After Hours return - v5-op11 Security Workbook P&F website -
click here to view this procedure
18/08/08 MS Updated procedure
QA Workbook
Document
Hallls of Residence Incident Process - v7-op15 Security Workbook P&F website -
click here to view this procedure
18/08/08 MS New procedure
QAWorkbook
Document
Security Table of Contents Security Workbook P&F website -
click here to view this procedure
18/08/08 MS Updated Table of Contents - to add new procedure
Internal Audit Doc Internal Audit Report - Works Control St Lucia - P&F website - click here to view this document 14/08/08 QO Internal Audit Report
Internal Audit Doc Internal Audit Report - Security Fire Section - P&F website - click here to view this document 14/08/08 QO Internal Audit Report
Internal Audit Doc Internal Audit Report - IT Section - P&F website - click here to view this document 14/08/08 QO Internal Audit Report
QA Workbook
Document
Locks & Keys Procedure - v3-op10 Security Workbook P&F website -
click here to view this procedure
11/08/08 MS Updated procedure
QA Workbook
Document
Key Procurement - v3-op28 Security Workbook P&F website -
click here to view this procedure
11/08/08 MS New procedure
QAWorkbook
Document
Security Table of Contents Security Workbook P&F website -
click here to view this procedure
11/08/08 MS Updated Table of Contents - to add new procedure
QA Forms PF347 - Key Register
PF493 - Key Custodian
PF494 - Key Issue
PF495 - Key Order
Security Forms P&F website -
click here to view this procedure
11/08/08 MS Updated & New Forms
Internal Audit Doc Internal Audit Report - Maint Institutes - P&F website - click here to view this document 21/07/08 QO Internal Audit Report
Internal Audit Doc Internal Audit Report - Procurement - P&F website - click here to view this document 21/07/08 QO Internal Audit Report
Internal Audit Doc Internal Audit Report - Warehouse St Lucia - P&F website - click here to view this document 21/07/08 QO Internal Audit Report
QAWorkbook
Document
Security Table of Contents Security Workbook P&F website -
click here to view this procedure
15/7/08 SS Updated Table of Contents - to add new procedure
QA Workbook
Document
Emergency Procedures - v4-op1 Security Workbook P&F website -
click here to view this procedure
15/7/08 SS Updated procedure
QA Workbook
Document
Person Suspended in Harness Rescue - v4-op5 Security Workbook P&F website -
click here to view this procedure
15/7/08 SS New procedure
P&F  Form PF343 - SWMS Register Safety Form P&F website -
click here to view this procedure
01/07/08 HSC Updated Form
P&F  Form PF343A-004 - SWMS Working on Elevated Platforms Safety Form P&F website -
click here to view this procedure
01/07/08 HSC Updated Form
Safety Procedure WHS Reporting Structure - P4 Safety Workbook P&F website -
click here to view this procedure
19/06/08 HSC Updated procedure
QA Workbook
Document
Staff Induction, Training & Development - P4.0 Admin & IT Workbook P&F website -
click here to view this procedure
19/06/08 QO Updated procedure
QA Workbook
Document
COLLECTION OF FURNITURE/WHITE GOODS FOR DISPOSAL - P58 Cleaning Workbook P&F website -
click here to view this procedure
19/06/08 SM Updated procedure
QA Workbook
Document
Procurement Workbook - replace entire workbook Procurement Workbook P&F website -
click here to view this procedure
19/06/08 SM New Workbook - replace all previous procedures from Table of Contents
QA Workbook
Document
Medical Emergency - Gatton - V4-wi1.24 Security Workbook P&F website -
click here to view this procedure
19/06/08 SS Updated procedure
QAWorkbook
Document
Security Table of Contents Security Workbook P&F website -
click here to view this procedure
13/05/08 SS Updated Table of Contents - to add new procedures
QA Workbook
Document
Security Guidelines - v2-op11 Security Workbook P&F website -
click here to view this procedure
13/05/08 SS New procedure
QA Workbook
Document
Room Opening Policy - v3-op23 Security Workbook P&F website -
click here to view this procedure
13/05/08 SS Updated procedure
QA Workbook
Document
Issuing Building Master Keys - v3-wi10.1 Security Workbook P&F website -
click here to view this procedure
13/05/08 SS Updated procedure
QA Workbook
Document
University Crises Management Plan - v4-op1.1 Security Workbook P&F website -
click here to view this procedure
13/05/08 SS New procedure
QA Workbook
Document
PC3 Lab Duress Emergency Alarms - v4-op4 Security Workbook P&F website -
click here to view this procedure
13/05/08 SS New procedure
QA Workbook
Document
Calls for Assistance from Gatton Halls of Residence - v4-wi1.16 Security Workbook P&F website -
click here to view this procedure
13/05/08 SS Updated procedure
QA Workbook
Document
Daily Routine St Lucia - v5-op1 Security Workbook P&F website -
click here to view this procedure
13/05/08 SS Updated procedure
QA Workbook
Document
Security Barricade Equipment- v5-op24 Security Workbook P&F website -
click here to view this procedure
13/05/08 SS New procedure
QA Workbook
Document
Process for Hanging Banners - v5-op25 Security Workbook P&F website -
click here to view this procedure
13/05/08 SS New procedure
QA Workbook
Document
Daily Routine Gatton - v7-op1 Security Workbook P&F website -
click here to view this procedure
13/05/08 SS Updated procedure
QA Workbook
Document
Lockout of Gatton Halls - v7-op14 Security Workbook P&F website -
click here to view this procedure
13/05/08 SS New procedure
QA
Document
Test at Sewage Works - Gatton - W31 Maintenance Workbook P&F website -
click here to view this procedure
13/05/08 MMGI Updated procedure
QA
Document
Completion of Sewage Test Log - Gatton - W29 Maintenance Workbook P&F website -
click here to view this procedure
13/05/08 MMGI Updated procedure
QA
Document
Fume Cupboard Service & Maint - W19 Maintenance Workbook P&F website -
click here to view this procedure
13/05/08 MMGI Updated procedure
QA
Document
Flushing Water Mains - Gatton - W16 Maintenance Workbook P&F website -
click here to view this procedure
13/05/08 MMGI Updated procedure
QA
Document
Paint Schedule - Gatton - S1 Maintenance Workbook P&F website -
click here to view this procedure
13/05/08 MMGI Updated procedure
QA
Document
Register of Confined Spaces - Gatton/Ipswich - P18 Maintenance Workbook P&F website -
click here to view this procedure
13/05/08 MMGI Updated procedure
QA
Document
Maint Workbook Table of Contents Maintenance Workbook P&F website -
click here to view this procedure
13/05/08 QO Updated TOC
QA
Document
Major Hazard Response for Trade Staff - P30 Safety Workbook P&F website -
click here to view this procedure
13/05/08 HSC Updated procedure
P&F  Form PF344 - Safety Audit Checklists Safety Form P&F website -
click here to view this procedure
13/05/08 HSC Updated Forms
P&F  Form PF239 - Small Functions/BBQ Agreement Security Form P&F website -
click here to view this procedure
13/05/08 SS Updated Form
QA
Document
Intro to UQ Centre - P1 UQ Centre Workbook P&F website -
click here to view this procedure
13/05/08 UQCM Updated procedure
QA
Document
Daily Management Report - P3 UQ Centre Workbook P&F website -
click here to view this procedure
13/05/08 UQCM Updated procedure
QA
Document
Site Inspection - P5 UQ Centre Workbook P&F website -
click here to view this procedure
13/05/08 UQCM Updated procedure
QA
Document
Accounts Receivable - P13 UQ Centre Workbook P&F website -
click here to view this procedure
13/05/08 UQCM Updated procedure
QA
Document
Intro to WCC - P1 WCC Workbook P&F website -
click here to view this procedure
13/05/08 OC Updated procedure
QA
Document
Customer service centre - overview - P6 WCC Workbook P&F website -
click here to view this procedure
13/05/08 OC Updated procedure
QA
Document
List of Scheduled Meetings - MIRS W26 Admin Workbook P&F website -
click here to view this procedure
13/05/08 QO Updated procedure
Policy Document P&F OH&S Policy - P&F website - click here to view this document 29/04/08 HSC Updated policy
QA Report 2007 Customer Service Survey Report - P&F website - click here to view this document 29/04/08 QWA Report issued
QA Report 2007 Non-Conformance System Report - P&F website - click here to view this document 29/04/08 QWA Report issued
QA
Document
Archiving - W12.1 Admin Workbook P&F website -
click here to view this procedure
18/04/08 QO Updated procedure
Internal Audit Doc Internal Audit Report - Admin/ Finance - P&F website - click here to view this procedure 18/04/08 QO Internal Audit Report
Internal Audit Doc Internal Audit Report -Planning - P&F website - click here to view this procedure 18/04/08 QO Internal Audit Report
Internal Audit Doc Internal Audit Report - Gatton/Ipswich Maint - P&F website - click here to view this procedure 18/04/08 QO Internal Audit Report
QA WorkBook Central Store Workbook Central Store Workbook P&F website -
click here to view this procedure
11/04/08 SM Complete workbook updated
QA Report 4th Quarter + Annual 2007 KPI Report      P&F website -
click here to view document
26/03/08 QO 4th Quarter 2007 report
QA
Document
Pre-disposal of UQ vehicles - P8 Transport Workbook P&F website -
click here to view this procedure
26/03/08 SM Updated procedure
QA
Document
Vehicle Bookings - P10 Transport Workbook P&F website -
click here to view this procedure
26/03/08 SM Updated procedure
QA
Document
Budget Preparation - P17 Transport Workbook P&F website -
click here to view this procedure
26/03/08 SM Updated procedure
Internal Audit Doc Internal Audit Report - St Lucia Carpenters/Painters - P&F website - click here to view this procedure 26/03/08 QO Internal Audit Report
Internal Audit Doc Internal Audit Report - Gatton Post Office - P&F website - click here to view this procedure 26/03/08 QO Internal Audit Report
Internal Audit Doc Internal Audit Report - Cleaning St Lucia - P&F website - click here to view this procedure 20/02/08 QO Internal Audit Report
Internal Audit Doc Internal Audit Report - Refrigeration St Lucia - P&F website - click here to view this procedure 20/02/08 QO Internal Audit Report
QA
Document
Intro to Maint Section - INI1 Maintenance Workbook P&F website -
click here to view this procedure
20/02/08 QO Updated procedure
QA
Document
Gatton & Ipswich Keys - P10 Maintenance Workbook P&F website -
click here to view this procedure
20/02/08 QO Updated procedure
QA
Document
Overview - P1 Gatton Printery Workbook P&F website -
click here to view this procedure
08/02/08 SM Updated procedure
QA
Document
Daily Operations Timetable - P2 Gatton Printery Workbook P&F website -
click here to view this procedure
08/02/08 SM Updated procedure
QA
Document
Operations of Cashiers Tills - P3 Gatton Printery Workbook P&F website -
click here to view this procedure
08/02/08 SM Updated procedure
QA
Document
Daily Banking - P4 Gatton Printery Workbook P&F website -
click here to view this procedure
08/02/08 SM Updated procedure
QA
Document
Service Level Agreements - P6 Gatton Printery Workbook P&F website -
click here to view this procedure
08/02/08 SM Updated procedure
QA
Document
Mailbox rental application - P7 Gatton Printery Workbook P&F website -
click here to view this procedure
08/02/08 SM Updated procedure
QA
Document
Bldg & Room Numbering - P17 Engineering Workbook P&F website -
click here to view this procedure
08/02/08 QO Updated procedure
Internal Audit Doc Internal Audit Report - Grounds St Lucia - P&F website - click here to view this procedure 08/02/08 QO Internal Audit Report
Audit
Document
External Audit Report Nov 2007        P&F website -
click here to view this procedure
18/01/08 QWA New Report
Internal Audit Doc Internal Audit Report - Electrical Maintenance St Lucia - P&F website - click here to view this procedure 18/01/08 QO Internal Audit Report
QA Workbook
Document
Intro to Grounds - P1 Grounds Workbook P&F website -
click here to view this procedure
18/01/08 QO Updated procedure
QA Workbook
Document
Works Control Centre Table of Contents Works Control Workbook P&F website -
click here to view this procedure
18/01/08 OC Updated Table of Contents
QAWorkbook
Document
Security Table of Contents Security Workbook P&F website -
click here to view this procedure
18/01/08 SS Updated Table of Contents
QA Workbook
Document
Security Vehicles - v3-op8 Security Workbook P&F website -
click here to view this procedure
18/01/08 SS Updated procedure
QA Workbook
Document
Daily Routine St Lucia - v5-op1 Security Workbook P&F website -
click here to view this procedure
18/01/08 SS Updated procedure
QA Workbook
Document
QBP & Student Union - St Lucia - v5-op4 Security Workbook P&F website -
click here to view this procedure
18/01/08 SS Updated procedure
QA Workbook
Document
Fire & Evacuation - v6-op3 Security Workbook P&F website -
click here to view this procedure
18/01/08 SS Updated procedure
QA Workbook
Document
Daily Routine Gatton - v7-op1 Security Workbook P&F website -
click here to view this procedure
18/01/08 SS Updated procedure
QA Workbook
Document
CSIRO & Bldg 8171 Gatton - v7-op12 Security Workbook P&F website -
click here to view this procedure
18/01/08 SS New procedure
QA Workbook
Document
After Hours Callout Livestock Gatton - v7-op13