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Every year since 2012, the Property and Facilities Division of The University of Queensland undertakes a Space Utilization Audit in its campuses as a requirement from the Federal Government (DEEWR IPP Report).

The audit takes place in week 4 or 5 of the first semester of each year. Data is collected through the inspection of teaching spaces, classrooms and tutorial rooms, between Monday and Friday from 8am and 5pm, and involves counting the number of occupants in each space, once per hour. In 2015 the audit also included meeting/conference rooms, informal learning areas and Research Higher Degree (RHD) offices.

Following the space inspection, the data is compiled in spreadsheets and converted into tables and graphics. The conclusions of the analysis of the tables and graphics are added to a report which is presented to the University Teaching and Learning Space Committee. The report contains comparisons with the audits undertaken in previous years and with central booking system (Syllabus Plus) data.

Space Audit

Example of graphic generated from space audit data collection

The information obtained from the report is of great value in planning for UQ’s future growth and informs the University with better knowledge to be able to offer the best facilities for teaching and research purposes. The report also assists faculties and central administration with the management of their teaching space.

The utilisation results per room audited can be viewed in Archibus.



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